![]() My previous Todoist setup was heavily deadline-driven. I don't want to see tasks I have overdue at work during the weekend as I'm not going to do anything about them anyway.Īt the same time, I don't want to see that I'm late on my phone bill while at work, as it's super distracting. I need to strongly divide my work and personal tasks. I don't want to come to a Todoist overflowing with overdue tasks at the start of my Sunday that's completely demotivating. If I don't manage to code a new feature for my side project on Sunday, it's a shame, but I don't want to feel bad about it. If I need to rely on my memory and will, all is lost.Īt the same time, I don't want to make my personal life overly deadline-driven. Making sure all personal monthly payments are going out, doing my Japanese homework on time, etc. I don't excel at recurring chores, as our finance team could attest to □. My weekly tasks that I post for transparency in Twist, our communication tool. The goal is to generate a list that looks as follows. This process includes looking at my Todoist to keep commitments and make meaningful progress beyond the usual firefighting. #1 (work) Support my weekly planning cycleĮvery Monday, I reflect on the prior work week and plan the next one, as every Doister. To make Todoist truly useful, I need it to do a couple of things for me. This year, for the first time, I feel like I've finally nailed it, and I'm here to share hopefully, it will give you some valuable ideas for your Todoist usage. I've fallen off the wagon many times over the years. There was too much friction and disorganization in my setup. Since I changed my todo list up, I have been feeling better and can see it continuing this way for the foreseeable future.Even though I've worked on Todoist for several years as a developer and a product person, I've never really felt that I figured out how to use Todoist myself. I also did a no priority and an NDIS filter that uses the tag of the same name to group them as I mentioned before. I added a few more because I can sort by priority as well. When it comes to priorities they follow what I have set up with the tags. I find it easier to tell Alexa to remind me of something and save me writing than it helps me. The Alexa tag is just cause I have my Todoist linked to my Alexa account through Amazon. Thus why there are different tasks in folders as it is different areas of my life I need help in. ![]() I am self-managed and so I need to keep track of everything, it is like I am running a small business and claiming all the services I use. The NDIS (National Disability Insurance Scheme) allows me to live an independent life, there are different levels of management you can have, for example, agency-managed or self-managed. I organise my projects into areas: Admin, Finances, Logseq, My Furbabies etc… The NDIS tag is mainly so I can group any tasks that are in different project folders. The last two tags are more for organising. With just one glance I can tell whether I can manage it or not. That is my thinking behind my energy tags. ![]() Like everyone – it is those unexpected or extra things that I could do, that I need to figure out what I can do without burning myself out. I know there are a set number of things that are done on certain days and that is fine. No matter how much I want to do all the things – I can’t. I needed simplicity.īecause of my disability and medical conditions, I have to manage my energy. Then I realised something – I don’t need all the tags of location, apps and who it involved. I tried ClickUp, TickTick (again) and even considered Microsoft To Do. Over the past months, I have tried various to-do lists and project management apps. The more I used it – the more friction began to seep into my system. One of the last setups I had was similar to GTD. For a long time, I would set it up like theirs and although I would get things done – it didn’t feel right. I needed to create a Todoist setup that would suit me.īeing in the productivity space, you see new setups all the time. I have always come back to Todoist (where I am now) and I realised something this time. Over the years I have changed to do apps, trying to find the right one. ![]()
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